Resources for WEI Researchers
WEI Researcher Services
Researchers and projects housed within the WEI receive a suite of crosscutting services that effectively support discovery by streamlining administrative processes and creating dynamic project management solutions.
Communications and Marketing Support
WEI's communications team offer a wide array of services to help spread the word about energy research and activities at UW–Madison. Our group stewards the WEI brand, creates content, and facilitates engagement opportunities that showcase our collaborative approach to solving energy challenges. We can help you with media relations, graphics and multimedia, events, and content creation.
Request support from the WEI communications team by filling out our support request form
Events Planning and Management
WEI's outreach and events coordinator handles events planning and logistics. We can help with room reservations (at WEI or elsewhere on campus), A/V, catering, event promotion and registration.
WEI Human Resources assists and supports WEI in all aspects of employment and human resources management for our faculty, academic, classified, postdoctoral, limited, graduate assistant and undergraduate student hourly employees. We manage the entire employment process -- from recruitment, hiring and employee orientation to departure and off-boarding. Our office processes all payroll and funding changes for WEI, monitors performance evaluations, and is the primary contact for employee benefit questions, rate and title change requests, performance issues, employee grievances, worker's compensation and employment visas for international workers.
Information Technology Support
The Information Technology group implements and supports technologies utilized by WEI staff and researchers, and associated grants. From basic help desk support, to advanced storage and compute resources, we offer a variety of services to help with your research and computing needs.
Post-award Research Administration
After your award is granted, we will liaise with Research and Sponsored Programs and the College of Engineering Research Division to facilitate award negotiation and setup, as well as act as an administrative contact for the Sponsor. We will help track and complete reporting, compliance, and contracting requirements associated with your award.
The WEI Administrative Services office supports the financial administration of WEI and the monies that support energy research on campus. We have experience managing federal, state and local funds as well as WARF funds, revenue generating operations and unrestricted funds. Our office process p-card purchases, internal billings, purchase orders, payroll transactions and budget management. We reconcile monthly against the University accounting system (WISDM) and produce financial reports to assist Principle Investigators with forecasting and fund management. We also provide assistance with pre-travel arrangements and approvals, as well as e-reimbursement creation, review and approvals.
Our team of pre- and post- award research administrators, communications professionals and education experts can assist anyone on campus with energy-related research opportunities and interdisciplinary grant proposals.
We routinely compile a list of federal and non-federal funding opportunities related to energy research. For every opportunity listed, you will find the title, funding agency, a short description, major application deadline, and a link to the original funding announcement. Researchers are also subscribed to our weekly email newsletter containing the most recent funding opportunities from this list.
Pre-award Communications Consultation
The WEI Communications team offers a number of grant proposal services, including helping develop a core argument/message, developmental editing of writing and graphics, and final copy and graphical editing. We recommend that you approach the Communications team at least four weeks in advance of the proposal deadline to ensure that your grant has the best chance possible of getting funded. View full service timetable
Pre-award Research Administration
The WEI Administrative Services office provides full service pre-award administration. We will thoroughly read and interpret Funding Opportunity Announcements, work with you to create (and stick to) a submission timeline, outline proposal requirements, coordinate non-technical pieces, advise on budget building, and shepherd your proposal through the UW and Sponsor submission process.
Our team can assist anyone on campus with arranging a tour of our facilities, hosting a meeting, or developing stories about energy research, education and outreach.
Arrange a Tour or Host an Event at WEI
WEI gives occasional tours of our state-of-the-art lab space to interested parties and stakeholders, as well as hosts events for energy-related groups on/near campus. Please contact Allison Bender, WEI's outreach and events coordinator, to request more information.
Host a Meeting at WEI
To secure a WEI conference room for hosting a meeting, please contact Allison Bender, WEI's outreach and events coordinator.
As part of our mission to enhance understanding of energy issues, our communications team works to tell the stories of energy at UW-Madison. We can help you promote your work by crafting and distributing news articles via our website and social media channels, including your news in our monthly e-newsletter, and pitching interesting stories to media. We work closely with unit and campus communications professionals to ensure optimal coverage of your energy related research, outreach or student activities. Our team can also arrange media training.
Broader Impacts - Digital Games for K12 and the Public
Field Day Lab (at Wisconsin Center for Education Research) can help you develop digital games to communicate your research to large public audiences. The team will work with you during the grant writing phase to make your proposal more competitive. If funded, the team will lead the development and production of the game, distribute it to approximately 100,000 learners yearly, and coordinate summative evaluation. Learn more on Field Day Lab's website »
Contact: David Gagnon